Frequently Asked Meeting Questions

GENERAL FAQS:

Q:    I'm an ACVR Diplomate and have not been to an ACVR Annual Meeting in three years, so is my attendance mandatory?
A:    Yes. You must register for and attend an ACVR Annual Meeting at least once every three years to maintain your active Diplomate status. However, there is no mandatory number of days that you must attend. Please check your qccount on the website for past meeting attendance.

Q:    I'm an ACVR Diplomate who is not able to attend an ACVR Annual Meeting on the third year, so can I ask for a waiver?
A:    Yes. You need to email Dr. Tod Drost, ACVR Executive Director at [email protected] and ask for a meeting waiver for this year. You will need to explain why you can’t attend in your email. The request for a meeting waiver must be made in writing prospectively or retroactively within the same calendar year. If a one-year waiver is granted, you must attend the meeting the following year. You cannot obtain a waiver for two consecutive years in a row.

Q.    I'm an ACVR Diplomate attending a joint ACVR Annual Meeting with another organization. Am I required to register with the ACVR to get credit for meeting attendance?
A.    Yes. If there are separate meeting registrations for the two organizations, ACVR Diplomates must register with the ACVR in order to get credit for meeting attendance.

Q:    I'm an ACVR Diplomate and also an ECVDI Diplomate and have not been to an ACVR Annual Meeting in three years, so is my attendance mandatory?
A:    No. Dual ACVR/ECVDI Diplomates are only required to attend an ACVR Meeting at least once every four years. This is to provide flexibility to also meet the ECVDI Diplomate requirement to attend an EVDI Meeting at least once every four years.

Q:   I'm an ACVR Diplomate, but did not pick up my badge at the meeting registration desk. Will I get credit for meeting attendance?
A.   No. Any Diplomate who registers, but does not pick up a badge at the ACVR registration desk on-site is considered a no-show. Please check your account on the website for past meeting attendance.

Q:    As an ACVR Resident who just passed boards, when will I be required to attend an ACVR meeting?
A:    The clock starts the year you passed boards whether you attend that year's annual meeting or not. Therefore you will need to attend an ACVR meeting within the next three years to comply with the ACVR's 3-year meeting attendance requirement.

Q:   I have a poster presentation. When and where can I put up my poster?
A:   Instructions will be provided at the registration desk when you pick up your registration materials.

Q:    I’m interested in attending the “Meet the Residency Directors” session and want to know if I need to sign up in advance?
A:    Yes. There will be a sign-up sheet at the ACVR registration desk on-site.

Q:    Is there a fee if I would like to attend the “Meet the Residency Directors” session only because I am interested in a radiology residency?
A:    No. There is no fee if you plan on attending this session only.

Q:    Are the number of registrants limited for the ACVR Annual Meeting?
A:    No. The number of registrants for the ACVR Forum or Annual Meeting is not limited. However, there are only a certain number of hotel rooms available at the group rate where the meeting will be held. Should the block of rooms be sold out, you may be required to pay a higher rate or obtain lodging elsewhere. See the Hotel Reservations page for more information.

REGISTRATION FAQS

Q:    Why am I asked to pay the Non-Member registration fee when I am an ACVR Diplomate, Resident, or Society Member?
A.    This is because you are not using the email address you have registered with the ACVR. If the email address you have registered with the ACVR is no longer valid, please login to your account on the ACVR website and update it. Allow several hours for the update to occur in 123Signup before trying to register again. If you are using the email address in your account on the ACVR website and still can't register as a member, contact the Webmaster using the Contact Us email form on the website.

Q:    At a previous ACVR meeting, my registration badge did not reflect my current city and state. How do I correct this information for this year's meeting?
A.    When you register, you are responsible for updating your registration mailing address in 123Signup to however you want it to appear on your name badge. This address will also be available to exhibitors. Any changes you make to your mailing address in 123Signup will apply to the meeting only and not be registered with the ACVR. Do NOT update your email address in 123Signup if you are an ACVR member. You must update your email address and other contact information in your account on the ACVR website itself to register it with the ACVR.

Q:    What is included with the registration fee?
A:    The registration fee includes the ACVR Forum, all breaks, Welcome Reception, Social Events, ACVR Proceedings (Electronic PDF document), and a CE certificate. Be sure to pick up your CE certificate from the registration desk prior to departure.

Q:    What is included in the guest registration fee?  
A:    The guest ticket fees are for the Welcome Reception and Social Events only. Guests are not permitted to sit in on the scientific sessions. They do not receive the tote bag with the registration packet of information or a CE certificate.

Q:    As an ACVR Diplomate, will I get credit for ACVR Annual Meeting attendance if I register for the ACVR Forum only.
A. No. To receive credit for meeting attendance, you must register for and attend the main ACVR Annual Meeting which includes the ACVR Forum.

Q:   I'm an ACVR Diplomate and also a vendor/exhibitor. How should I register to get credit for meeting attendance?
A:   Participation by an ACVR Diplomate in an ACVR Annual Scientific Meeting as a Sponsor/Exhibitor or Sponsor/Exhibitor Representative does NOT satisfy the ACVR Constitutional requirement (Article V, Section 2b3) of registering for and attending an ACVR Annual Meeting at least once every 3 years. ACVR Diplomates must register for the meeting as a Diplomate to meet this attendance requirement.

Q:    As an ACVR Resident who just passed boards, I will be attending the annual meeting to accept my Diplomate certificate. Should I register as a Resident or as a Diplomate?
A:    You should register as a Resident and take advantage of the reduced registration fee one last time. New Diplomates are officially inducted at the annual meeting.

Q:    If I am an abstract presenter and only want to attend for my presentation, do I have to pay the registration fee?
A:    No.  If you only attend your presentation, there is no need to register for the meeting and pay the registration fee. You would need to arrive shortly before your presentation and leave immediately following your presentation. However, if you are an ACVR Diplomate, you will not get credit for attending the meeting.

Q:    If I am a non-ACVR Resident, Intern, student, licensed veterinary technologist or imaging technologist, which rate for the ACVR Annual Meeting registration would I be charged?
A:    If you register online, you would register at full price (non-member) and then submit the ACVR Meeting 'Request for Reduced Registration Fee' form requesting the discount for trainees, after which ACVR will credit back the difference. Another option is to register by mail and send a check for the reduced amount along with the 'Request for Reduced Registration Fee' form. This form can be found on the Registration page. Registration and discount must be obtained in advance. There is no discount for on-site registration.

Q:    Is there a deadline to request the reduced registration fee for non-ACVR residents, interns, veterinary students, and licensed veterinary technologists or imaging technologists?
A:    Yes. You can apply up to the online registration cut-off date before the conference (typically 1 week prior), but it is NOT available for on-site registrants. The fee is the same as the resident fee on the date you apply; for example, it would go up by $50 if you register after the early-bird deadline.

Q:    If I am a non-ACVR resident, intern, veterinary student or licensed veterinary technologist and register on-site, can I receive the reduced registration discount?
A:    No.  We do not offer reduced registration fees on-site.

Q:    Is there a one day ACVR Annual Meeting registration fee?
A:    No. If you are planning on attending only one day of the ACVR Annual Meeting, you need to pay the full registration fee, which includes the cost of the ACVR Forum. If you do not plan to attend the ACVR Annual Meeting and plan to attend the ACVR Forum only, you may pay a separate fee for just the Forum. If you pay the fee for the Forum only, you may not participate in any other ACVR Annual Meeting educational or social events and, if an ACVR Diplomate, will not get credit for the meeting..

Q:    Does the meeting registration fee include lunches?
A:    No. Lunches are not included in the registration fee. However, some days may include sponsored "Lunch & Learn" sessions where lunch is provided by the sponsor at no charge.

STILL HAVE QUESTIONS OR NEED MORE INFORMATION?

See Contact Us in the right sidebar to contact the ACVR Meeting Manager.